- Download Email Templates. If you need more options, then one of our responsive email templates may be just what you need. Subscribe to Envato Elements and you’ll be given unlimited access to hundreds of customizable email templates, as well as stock photography, icons, graphics, and many other creative assets for your projects.
- Step 3: Write up your own unique template with a unique title and save your work. Step 4: Now that you have a new template saved, try adding it to an email. Open your templates list once again and click on the template you’d like to insert in your email. Then close your templates list.
It is indeed convenient and time-saving to apply email templates in Outlook. But at times we may find it difficult to seek out them. This article will offer a workaround to create a shortcut to an email template.
In general, I am accustomed to creating templates by saving a written email as template. However, when needing to apply it, I have to searching forms, which will require too much time. I hope that Outlook can put the templates in the obvious places, such that I can access them just by one click. Ultimately, I find out an advantageous tip to create email template. Furthermore, I’m even allowed to specify a keyboard shortcut to it.
Create a Shortcut to an Email Template in Outlook
- To start with, you should launch Outlook program. Under “Home” tab, you need to look in the center of the ribbon to locate “Quick Steps” group. From its box, you should find and click on “Create New” button.
- In the new popup dialog box of “Edit Quick Step”, you should specify a name for this quick step, such as “Email Template”.
- Then click the down arrow at the end of “Choose an Action” option. From its drop down list, you should choose “New Message” action under “Respond” label.
- After that, you will see the “Show Options” link. Click it to proceed to specify more items for the new email template.
- Next you can fill in all the available items as per your needs, such as subject, flag, importance, concrete message contents.
- Later in “Optional” section, you could click “Choose a shortcut” and from its drop down list, you can choose a preferred shortcut according to your habit, like “Ctrl + Shift + 1”.
- Finally click “Finish” button to save the email template. After backing to Outlook main window, in “Quick Steps” box, you can click “Email Template” to open the template. Alternatively, you could press the preset keyboard shortcut to access it.
Outlook for Mac 2019. Users with version 15.35 (170610) and later of Outlook for Mac. Create an email message template (Outlook for Windows) Send an email message based on a template (Outlook for Windows).
Although this tip is expedient, it still has a shortcoming. That is all the presetting message body is in plain text. You cannot specify its font size, color and so on.
Start by clicking on the File from the message toolbar. And then select Save As from the file menu. In the next step, you have to select the Outlook Template from the drop-down list displayed under Save As type. A.In some cases, Outlook automatically selects the “Templates” folder to save the email template. In Outlook, the user can create an email message template and save it in local machine for individual user using. In Exchange server side, there is no email message template can be customized for all users using. We can consider Lee's suggestion to put the email message template which is created in Outlook side in the Public Folder for all users.
As a rule, we usually create a template by saving an email as a personal form. If you still prefer this kind of email template, you could use another approach to quickly open it. That approach has been introduced in the previous article – “How to Improve Your Efficiency by Adding Often-Used Templates to Outlook Jump List”.
Restore Outlook Data after Crashes
Even though Outlook is touted as the most popular email client nowadays, it still cannot get rid of corruptions. Iexplorer 4 2 1. Thus every user should think through how to get back the precious data in case of crashes. For example, it is essential to keep a practiced repair tool nearby. DataNumen Outlook Repair is highly recommended due to its high efficiency and nearly perfect PST recovery rate.
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How to create and use templates in Outlook?
If you are fed up with editing the same email over and over again, there is a way for you to get rid of this annoying repeat by using Outlook templates. You can enhance your work efficiency while using you created templates. The following instruction will help you:
Create and use templates in email sending in Outlook
Easily create and use templates in Outlook with Kutools for Outlook
Easily create and use templates in Outlook with Kutools for Outlook
Create and use templates in email sending in Outlook
1. After launch you outlook, create your email by clicking Home > New Email. See screenshot:
2. Compose your email.
3. Then click File > Save as after you finish composing your email.
4. When a dialog popping up, select your aim folder and name you file. In Save as type, select Outlook Template option from the drop-down list box. Finally click Save. See screenshot:
5. You will see an outlook template is created.
6. Now, it is time to use the template. If you don’t see the Developer tab showing on the Outlook ribbon, go to File tab, click Option > Customize ribbon. On the right pane, check the Developer box. Then click OK button.
7. Go to the Developer tab, click Choose Form.
8. In the showing up dialog, select your created template aim location from the Look In drop-down box. And then click Browse button to find the template file. After select it, click Open button to open it. See screenshot:
9. A new mail will be created after you clicking the Open button.
Easily create and use templates in Outlook with Kutools for Outlook
After installing Kutools for Outlook, the Auto Text utility will help you quickly save your email content as auto text entry (quick parts), and use it as template in the future.
Create a new message with clicking New E-mail button under Home tab. In the new message window, you can see the Auto Text pane locates on the right side of the Outlook window.
1. Type the email content you want to save as template for future use. Select the content and then click the button. See screenshot:
2. In the Auto Text dialog box, type a name for this auto text in the Name box, create a new category as you need, and then click the Add button.
3. Now the auto text entry is created and listed in the Kutools pane under the AutoText Capturegrid 4 14 – remote capture and advanced camera control. tab. Click this entry, it will be inserted to the email body immediately.
If you want to have a free trial ( 60-day) of this utility, please click to download it, and then go to apply the operation according above steps.
Easily create and use templates in Outlook with Kutools for Outlook
Kutools for Outlook includes 100+ powerful features and tools for Microsoft Outlook. Free to try with no limitation in 60 days. Download the free trial now!
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How To Create Email Templates In Outlook 2016 For Mac Free
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How To Create Email Templates In Outlook
- To post as a guest, your comment is unpublished.I switched computers and lost all of my templates. Is there a way to import or re-upload without creating new ones?
- To post as a guest, your comment is unpublished.Good day,
You need to move all your templates from the old computer to the new one with below path.
C:UsersUser NameAppDataRoamingMicrosoftTemplates*.oft
If you are using Kutools AutoText, please remember to export all autotest entries for back up.
- To post as a guest, your comment is unpublished.Nice article, I have created a email template and signature thorough outlook, which are working fine. If the emails are try to opened through an email app ( on mobile device androind and iphone) all the formating is going worng format. after that hired emailchopper (www.emailchopper.com) custom email template designe company, They have created awesome email template for me.
- To post as a guest, your comment is unpublished.between step 4 and 8 you assume that the file was moved from the template folder to the desktop. may wish to edit to show this.